Inclusion Yukon Privacy Policy
Inclusion Yukon is committed to protecting the privacy and security of personal information held about its patrons. Our purpose is to assure anyone who does business with Inclusion Yukon complies with Yukon’s Access to Information and Protection of Privacy Act (ATIPPA) and Canada’s Anti-Spam Legislation. This policy explains how we collect, use, disclose and safeguard personal information.
DEFINITION OF PERSONAL INFORMATION
Personal information is any information that is identifiable to you as an individual. This may include, but is not limited to, your name, gender, age, date of birth, language of correspondence, mailing address, telephone number, fax number, email address, and membership in an organization. Personal information does not include publicly available information about you in your capacity as an employee of an organization such as your name, job title, work mailing address, work email address, work fax number, or work telephone number.
COLLECTION OF INFORMATION
We may collect personal information from you when you interact with us, including but not limited to:
When you sign up for our programs, events, or services.
When you make a donation to support our organization.
When you communicate with us via email, phone, mail, website, social media or in person.
When you participate in surveys or provide feedback.
Inclusion Yukon only collects personal information from:
Employees, Clients & Caregivers, Donors, Respite Workers, Others who have shown an interest in the Society
USE OF INFORMATION
Inclusion Yukon uses personal information to better serve our patrons and to expand our community of support. We may use your personal information for the following purposes:
To provide you with the services, programs, or information you have requested.
To communicate with you about our activities, events, and opportunities to get involved.
To personalize your experience and improve our services.
To conduct surveys, research, and analysis to better understand the needs of the individuals we serve and improve our programs.
To comply with legal and regulatory requirements.
Inclusion Yukon is committed to using personal information in a respectful and useful way. The Society is also committed to ensuring patrons do not receive more than a reasonable number of emails, letters, or phone calls.
DISCLOSURE OF INFORMATION
The Society treats its obligations with respect to the use and disclosure of personal information very seriously. Generally, we will only use or disclose personal information for the primary purpose that it was collected or for a purpose related to the primary purpose that you would reasonably expect it to be used. We do not sell, trade, or rent your personal information to third parties. However, we may disclose your personal information in the following circumstances:
To our employees, volunteers, board members, and service providers who need access to the information to perform their duties.
To comply with legal obligations, such as responding to subpoenas, court orders, or other legal processes.
To protect our rights, property, or safety, or the rights, property, or safety of others.
CONSENT
By providing us with your personal information, you consent to the collection, use, and disclosure of that information as described in this Privacy Policy. If you wish to withdraw your consent or opt-out of certain uses of your personal information, please contact us using the information provided below.
STORAGE OF INFORMATION
Personal information is stored in our database(s) on a secure server and in hard copy files. Only authorized Inclusion Yukon personnel have access to this information. The Society uses personal information to better serve our patrons and to expand our community of support.
ONLINE PRIVACY-WEBSITE & SOCIAL MEDIA
In addition to the general principles outlined in our Privacy Policy, we understand the importance of online privacy when it comes to our website and social media platforms. Below are additional details specific to online privacy:
1. Website
a. Cookies: Our website may use cookies to enhance your browsing experience. Cookies are small files stored on your computer that track, save, and store information about your interactions with the website. You have the option to accept or decline cookies. If you choose to decline cookies, you may not be able to fully experience all features of our website.
b. Analytics: We may use third-party analytics services, such as Google Analytics, to track and analyze website traffic. These services may use cookies to collect information about your use of the website, including your IP address, browser type, and pages visited. This information is used to improve our website and better understand our audience.
c. Security: We employ security measures to protect our website against unauthorized access, disclosure, alteration, or destruction of personal information. However, please be aware that no method of transmission over the internet or electronic storage is 100% secure, and we cannot guarantee the absolute security of your information.
Social Media
a. Interactions: When you engage with us on social media platforms (e.g., Facebook or Instagram), please be aware that any information you share is subject to the privacy policies of those platforms. We encourage you to review the privacy settings and policies of the social media platforms you use to understand how your information is collected, used, and shared.
b. Content: We may post content on social media platforms, such as photos, videos, and event announcements. By interacting with our content (e.g., liking, commenting, sharing), you may be providing personal information to the public depending on your privacy settings. Please exercise caution when sharing personal information on social media.
c. Direct Messages: If you choose to contact us through direct messages on social media platforms, please be aware that these messages may be stored by the platform and accessed by authorized personnel. We will handle any personal information provided in direct messages in accordance with our Privacy Policy.
Links to Other Websites
Our website and social media platforms may contain links to third-party websites. We are not responsible for the privacy practices or content of these third-party websites. We encourage you to review the privacy policies of these websites before providing any personal information.
By using our website and engaging with us on social media platforms, you consent to the collection, use, and disclosure of your personal information as described in this Privacy Policy and any additional terms and conditions provided on our website or social media profiles.
If you have any questions or concerns about our online privacy practices, please contact us using the information provided in our Privacy Policy.
Thank you for your understanding and cooperation in protecting your online privacy and security.
ACCOUNTABILITY
The Society does its best to ensure that all information is recorded accurately—if you notice any errors in our correspondence with you, or if your personal information changes, please contact us at 867-667-4606 or e-mail us at inclusionyukon@gmail.com.
If you do not wish to be contacted by phone, mail, or email, please contact us and we will ensure that your request is honoured.
If you have any questions about the Society’s privacy policy or concerns about the way that your information is being used, please contact us.
RETENTION
We will retain your personal information only for as long as necessary to fulfill the purposes for which it was collected and to comply with legal obligations.
CHANGES TO THIS PRIVACY POLICY
We reserve the right to update or modify this Privacy Policy at any time. Any changes will be effective immediately upon posting on our website. We encourage you to review this Privacy Policy periodically for any updates.
This Privacy Policy was last updated on May, 28th, 2024.
Thank you for your trust in Inclusion Yukon Society. We are committed to protecting your privacy and handling your personal information responsibly.